CinFin Capital Management Company Notice of Privacy Practices
Our Privacy Pledge
CinFin Capital Management believes that information personal to you should
be respected and protected. For this reason, CinFin Capital Management is
committed to protecting your personal information and using it only as
appropriate to provide you with the best possible service. This privacy notice
describes our information practices and policies. It applies to our
relationship with you if you are an individual who inquires about or obtains
products or services from us for personal, family or household purposes.
Gathering and Maintaining Information
In order to provide our products and services, it is often necessary to
collect and maintain certain types of customer information. We may collect or
retain nonpublic information about you from the following sources:
- Information that comes from you during the application process or other
forms that you provide to us, such as your name, address, Social Security
number, assets, income and investment objectives
- Information about you from your transactions with CinFin Capital Management
or any of its affiliates, such as account balances, trading history and
usage
- Information about your transactions with affiliated third parties, such as
agents, brokers or other investment providers
Sharing Financial Information
CinFin Capital Management does not disclose nonpublic personal information
about its customers or former customers to nonaffiliated third parties, except
as permitted by law. Customer information may be shared in certain situations.
These include, but are not limited to, sharing information necessary to:
- Process or service a financial product or service that you request or
authorize
- Provide information to assist us in processing your application or managing
your account(s)
- Protect the integrity and security of your records, including prevention of
fraud and unauthorized transactions
- Maintain or service your account with CinFin Capital Management
- Comply with federal, state or local laws, rules and other applicable legal
requirements (such as a subpoena)
- Effect, administer or enforce a transaction that includes, but is not
limited to:
- Information that is required or is one of the lawful or appropriate methods
to enforce your rights or the rights of other persons engaged in carrying out
the financial transaction or providing the product or service
- Information that is required or is a usual, appropriate, or acceptable
method in carrying out the transaction or the product or service of which the
transaction is a part, to record, service, or maintain your account in the
ordinary course of providing the financial service or financial product
- Information that you consent or direct be disclosed, provided that you have
not revoked the consent or direction
- Information disclosed to persons acting in a fiduciary or representative
capacity on your behalf
CinFin Capital Management Company does not sell your personal information to
anyone. We do not disclose your personal information to third parties – people
or companies or other entities that are not affiliated with us – for their own
marketing purposes. For this reason, no “opt-out” is required. If we
share some personal information about you with third parties without your
specific authorization, it is to provide you with products and services that
you request or expect from us, and otherwise permitted by law. To whom we make
such disclosures depends on the product or service requested or expected and
may include a broker/dealer other than the broker/dealer where your account is
maintained.
Accurate Information
Maintaining accurate information is essential to protecting the integrity of
our customers’ records. CinFin Capital Management takes all precautions, in
accordance with reasonable industry standards, to ensure information is current
and complete. If you become aware of any inaccurate information, please help us
correct it by contacting us promptly.
Security Practices
To further safeguard your information, we limit the availability of your
information to CinFin Capital Management personnel. CinFin Capital Management
personnel may access your information only for legitimate business purposes and
are trained to respect your privacy concerns and to safeguard your personal
information. CinFin Capital Management Company also maintains physical,
electronic and procedural safeguards to protect your personal information.
A Special Word
You have the right to access the personal information that we collect about
you in connection with your relationship with us. If you believe that any of
that information is in error, you have the right to request that we correct it.
Send your written request to:
CinFin Capital Management Company
ATTN: Chief Compliance Officer
6200 S. Gilmore Road
Fairfield, OH 45014-5141
We will provide a notice of our privacy policy annually, as long as you have
a continuing customer relationship with us. This policy may change from time to
time. You may also request a copy of our privacy policies and procedures by
sending a written request to the above address.
This privacy statement is provided to you pursuant to the Investment Adviser
Act of 1940 (15 U.S.C. § 80b-1 et. seq.). Specifically, this privacy statement
is provided pursuant to 15 U.S.C. §§ 80b-4, 80b-4(a), & 80b-11. This
information also is provided to you pursuant to Regulation S-P: Privacy of
Consumer Financial Information – 17 C.F.R. Pt. 248.
Adv. 563 (3/08)